Purchasing & Scheduling Assistant

Department: Purchasing

Primary Function: In accordance with established policies, controls, accepted practices, and purchasing techniques, acts as an agent for the Company to procure materials, components, supplies, equipment, and services at the most favorable costs and terms consistent with standards of quality, stock level, and manufacturing/ delivery schedules.

Reports to: Supply Chain Manager


  • Aids in confirming PO receipts to vendors utilizing ERP Open PO Dashboard.
  • Aid in follow-ups on past due/expedited PO’s with vendors utilizing ERP Open PO Dashboard. Adding follow-up comments on Open PO Dashboard and Issue Material with MRP Dashboard for late Work Orders.
  • Run reports in ERP system as needed (Vendor On-Time, Item Usage, etc.)
  • Assist in maintaining KANBAN program by creating/updating KAN BAN cards and purchasing items. KAN BAN item are all non-inventoried items such as janitorial, shipping and manufacturing expensed items. Purchasing is done by creating PO’s in ERP software and on line purchasing with credit card.
  • Assist in maintaining Vendor Information in ERP software AR Master module.
  • Assist in maintaining Vendor/Contacts in ERP software CRM module.
  • ERP data upkeep/entry of items Order Quantities, Lead Times, Reorder Point and other part fields as needed.
  • Coordinating transportation needs for both plants
  • Maintains purchasing records such as computerized purchase order and receiving files.
  • Stays current on new developments in procurement techniques and practices obtained through professional societies, literature, and continued education. Recommends developments that may be advantageous to the Company.

Assist Scheduling for Schaefer Brush in following areas:

  • Run the Automated Work-Order Generation report to create new work order.
  • Assemble the Work-Orders in plastic Sleeves.
  • On a weekly basis maintain work-orders to what is committed.
  • Assist in cycle count on a weekly basis.
  • Assist in inventory transfers.

Receiving/Material Handler

Department: Shipping

Primary Function: Responsible for pulling raw material for factory, taking care of the raw material area. Receiving incoming freight.

Reports to: Operations Manager


Receiving Incoming Freight

  • Finished goods and Raw materials: identify, check counts and quality of products. Properly label products with part number and quantity. Receive products into ERP system put away in designated factory locations.
  • Returned goods: complete RGA form including who the product is from, type of product, reason for return and condition of product
  • Run daily receiving report in ERP system. Review and report any discrepancies to Shipping Supervisor.

Material Handler

  • Pull material needed by production from Warehouse locations. Taking material from warehouse to specified locations on factory floor
  • Return all unused material to proper locations in the warehouse
  • Issue work-orders in ERP system and run register.
  • Pull any necessary parts to be shipped out to be assembled by a contract service vendor.


  • Assist in various domestic and international shipping duties including loading outbound shipments.
  • Organization and upkeep of warehouse.
  • Daily / Weekly Cycle counting.
  • Assist in continuous improvement projects as assigned.